BoD Meeting |
Date: 07/08/2008 |
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Time: 7:10 PM – ? PM |
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Place: Lindsey Strukie Residence |
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| Meeting called by: BoD | Type of meeting: HoA Meeting | ||
| Facilitator: Lindsey Sturkie | Note taker: Patrick Hedgepath | ||
| Timekeeper: Patrick Hedgepath | Attendees:Patrick Hedgepath, Randall Mungo, Lindsey Sturkie, Chad Keller | ||
Minutes |
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| Agenda item: | Meeting called to order |
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| Agenda item: | Review of the minutes |
| Presenter: | Patrick Hedgepath |
| Discussion: | |
| Motion made by: | Lindsey Sturkie to approve the minutes. |
| Motion second by: | Chad Keller |
| Conclusions: | 4 yes 0 no votes |
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| Person responsible: | Patrick Hedgepath |
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| Agenda item: | Budget Report |
| Presenter: | Randall Mungo |
| Discussion: | $31,950.13 is the current balance in the checking account. Current major payments were made to the landscaper and landscape lighting company. |
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| Agenda item: | Signs |
| Presenter: | Lindsey Strukie |
| Discussion: | The No Soliciting sign is in place and Chad has order two No Parking signs and posts for the common lot. |
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| Agenda item: | Mailbox Letters |
| Presenter: | Patrick Hedgepath |
| Discussion: | Patrick presented an example of the letter that would be sent to homeowners that need mailbox replacement or repair. |
| Motion made by: | Lindsey Sturkie - approve the letter and mail them |
| Motion second by: | Randall Mungo |
| Conclusions: | 4 yes 0 no |
| Action items: | |
| Person responsible: | Patrick Hedgepath / Lindsey Sturkie |
| Deadline: | 2 weeks |
| Agenda item: | Yard of the Month |
| Presenter: | Lindsey Sturkie |
| Discussion: | The yard of the month award went to Pam Hoffman for the first yard of the month. |
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| Agenda item: | Fireworks |
| Presenter: | Lindsey Sturkie |
| Discussion: | There was a homeowner that complained about trash in their yard from fireworks. The board discussed writing a variance for certain times of year such as July 4th and New Years. Randall Mungo suggested we put a variance in the newsletters right before the major events. The board discussed making an amendment to the Regulations for Fireworks. When they can be used, and when the mess would need to be cleaned up by would need to be stated. |
| Motion made by: | Lindsey Sturkie - To amend the Regulations to allow fireworks 3 days around July 4th and News Years Eve. |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 4 yes 0 no votes |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | 2 weeks |
| Agenda item: | Upcoming open HoA meeting. |
| Presenter: | Lindsey Sturkie |
| Discussion: | Sign in sheet will need to be brought. Quorum announcement will need to be made. Lindsey will give opening statements. Patrick will cover a statement of the previous minutes. Randall will cover the budget. |
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| Agenda item: | Nominating committee |
| Presenter: | Lindsey Sturkie |
| Discussion: | A nominating committee will need to be put together for the September election meeting. Lindsey will ask for volunteers for the nominating committee. Patrick Hedgepath will head the nominating committee. |
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| Agenda item: | 3rd qtr newsletter |
| Presenter: | Lindsey Sturkie |
| Discussion: | Should go out in August if articles can be put together in time. September 25th is the tentative date for the election meeting so newsletters need to be mailed on or around 22nd of August. |
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| Agenda item: | Executive Session |
| Presenter: | Lindsey Sturkie |
| Discussion: | The board went into executive session. |
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| Agenda item: | Meeting adjourned |
| Presenter: | Lindsey Sturkie |
| Discussion: | Adjourn the meeting. |
| Motion made by: | Lindsey Sturkie - Adjourn the meeting. |
| Motion second by: | Patrick Hedgepath |
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